The problem

Drivers and warehouse staff don't sit at a desk, so PTO requests end up as texts, calls, or notes left on a whiteboard.

How FleetLeave solves it

A real mobile app (not a mobile website) lets any employee submit a request, see their balance, and track its status from their own phone.

Who benefits

CDL drivers, warehouse associates, dispatchers, and any deskless employee.

Business outcome

Every request goes through one system instead of three different channels — and nothing gets lost in a text thread.

The problem

Most PTO and HR software assumes every employee has a company email address. Drivers usually don't.

How FleetLeave solves it

Employees without a company email sign in with their phone number and a PIN. Managers, HR, and payroll can still use email and password.

Who benefits

CDL drivers and other deskless employees without a company inbox.

Business outcome

No IT ticket, no forgotten email account, no workaround — every employee can actually get into the system.

The problem

Approving a request over text or email means approving blind — no balance, no context, no idea who else is already off.

How FleetLeave solves it

A single inbox shows every pending request with the employee's balance, the dates, and any coverage warnings, so managers approve, deny, or partially approve with full context.

Who benefits

Terminal managers, operations managers, and dispatch supervisors.

Business outcome

Faster decisions with fewer surprises — and a record of every decision and the reason behind it.

The problem

Spreadsheet balances drift the moment two people edit them at the same time, and nobody can say why a number changed.

How FleetLeave solves it

Every balance change — accrual, approval, cancellation, manual adjustment — is a single ledger entry. The current balance is always the sum of that history, never a number typed in by hand.

Who benefits

Employees checking their own balance; HR and payroll reconciling records.

Business outcome

A balance nobody has to double-check, and a full history when someone asks 'why is my balance different?'

The problem

Drivers, warehouse staff, and office employees often earn time off differently — but most PTO software assumes one policy fits everyone.

How FleetLeave solves it

Define separate policies per employee type or leave category, each with its own accrual method, caps, and carryover rules.

Who benefits

HR administrators setting up or adjusting policy structure.

Business outcome

Policy rules that actually match how your workforce is organized, instead of a single generic policy stretched to cover everyone.

The problem

Driver PTO often needs to accrue based on hours actually worked in a week, not a flat monthly or annual rate — a case most HR platforms don't model at all.

How FleetLeave solves it

A weekly work-hour-threshold accrual method calculates driver accrual directly from logged work hours, alongside standard fixed and tenure-based methods for other roles.

Who benefits

HR and payroll administrators responsible for driver pay and benefits accuracy.

Business outcome

Accrual numbers that hold up when payroll or a driver asks how a balance was calculated.

The problem

Weekly driver hours usually live in an ELD system, a dispatch platform, or a payroll export — not in a PTO tool.

How FleetLeave solves it

Import a CSV of weekly work hours, preview exactly what will change, and commit it — driving hour-based accrual without manual data entry.

Who benefits

HR and payroll administrators processing weekly or biweekly hours.

Business outcome

One clean import instead of retyping hours by hand for every driver, every week.

The problem

A manager approving a request has no easy way to see who else is already scheduled off that week.

How FleetLeave solves it

A shared calendar shows approved and pending absences by team and by location, in both month and agenda views.

Who benefits

Managers, dispatchers, and HR planning coverage.

Business outcome

Staffing gaps get caught before they happen, not after a route goes uncovered.

The problem

Two drivers on the same route, or a warehouse shift dropping below minimum staffing, is often only discovered the day it happens.

How FleetLeave solves it

Configurable coverage rules flag overlapping absences and minimum-staffing risks at the moment a request is submitted or approved — not after the fact.

Who benefits

Operations managers responsible for keeping routes and shifts staffed.

Business outcome

Overlap and understaffing risk becomes visible before approval, not a surprise on the schedule.

The problem

Company holidays affect PTO math (do they count against a balance? do they extend a request?) and every company handles it a little differently.

How FleetLeave solves it

Configure company holidays once, including whether each one counts against an employee's balance, and the rest of the system — requests, accruals, calendars — respects it automatically.

Who benefits

HR administrators setting up the org's holiday calendar.

Business outcome

Consistent holiday handling across every request, every policy, every year.

The problem

Payroll, finance, and leadership all need PTO data in different shapes — usage by employee, by team, liability totals, approval turnaround.

How FleetLeave solves it

Built-in reports cover usage, outstanding liability, approval times, denial reasons, and more, each exportable to CSV.

Who benefits

HR, payroll, and operations leadership.

Business outcome

Answers to real business questions without exporting raw tables and rebuilding them in a spreadsheet.

The problem

Employees and managers are left refreshing email or asking around to find out if anything changed.

How FleetLeave solves it

In-app and email notifications tell employees when a request is decided and tell managers when something needs their review.

Who benefits

Every employee and every manager in the system.

Business outcome

Fewer 'did you see my request?' conversations, because the system already told them.

The problem

When payroll or an employee disputes a balance or a decision, 'someone probably approved it' isn't a good enough answer.

How FleetLeave solves it

Every request, approval, balance adjustment, and policy change is recorded in an immutable audit log with who, what, and when.

Who benefits

HR, payroll, and admins handling disputes or compliance questions.

Business outcome

A clear, complete answer for any question about how a balance or decision came to be.

The problem

Not everyone should be able to see or change the same things — a dispatcher approving requests shouldn't be able to edit company PTO policy.

How FleetLeave solves it

Every action is checked server-side against the caller's actual role and management scope — never inferred from what the client claims.

Who benefits

Every role in the system, from employee to org admin.

Business outcome

People can do what their role allows, and nothing more — enforced consistently, not just hidden in the interface.

The problem

A company with several terminals or distribution centers needs PTO, coverage, and staffing managed per location, not lumped together.

How FleetLeave solves it

Employees, teams, calendars, and coverage rules are all organized by location, so each terminal's staffing picture stays distinct.

Who benefits

Operations and HR teams running more than one location.

Business outcome

Visibility into staffing at the terminal level, not just a single company-wide blur.